Department

Screenshot showing Department content in Department Listing search.

Content Type Details

• ID: 278
• Name: Department
• Minimum user level: Contributor
• Compatible with page layouts: N/A

Guidance

• Content Creation: Departments are created and updated automatically daily overnight by the external content syncer tool. New Department content is created as approved. Departments which are no longer in the CSV are automatically moved to the archive section Home » About Us » Contact Us » Department Directory » Departments » Archive.
• Data Source: Currently data is pulled in from a CSV in the media library: contactus_department_directory.csv media id: 2499 to section Home » About Us » Contact Us » Department Directory » Departments, but this will be replaced with a live CSV. Please note when updating the file the file name must remain the same.
• Elements: The Department content type contains elements that are populated automatically by the content syncer and others that are populated manually in Terminalfour. If an automatically populated element is changed in Terminalfour this will be overwritten the next time the content syncer runs.

Manual update

To manually run the content syncer from Home > Content Integration > Tools > External Content Syncer for the Departments sync:

• Run a 'Data sync new & refresh' sync
• Once the 'Data sync new & refresh' sync is complete run a 'Data sync old status' sync

Please note that running a 'Clean & initial sync' will erase any elements which have been manually populated in Terminalfour.

 

Content Type Elements Details

Name	Description	Size	Type	Required	Conditionally Shown
Name	The Name Element	80 Characters	Plain Text	Yes	No
Department	Name of the Department. This is populated automatically by content sync, do not change.	100 Characters	Plain Text	No	No
Department name link Internal	Select a section or content item for an internal link	N/A	Section/Content Link	No	No
Department name link External	Add a full URL (including https://) for an external link	150 Characters	Plain Text	No	No
Department Email address	Add the department email address	150 Characters	Plain Text	No	No
Description	Add a description. This is displayed in the Contact Section content type.	500 Characters	Plain Text	No	No
Physical Address	The physical address. This is populated automatically by content sync, do not change.	500 Characters	Plain Text	No	No
Mailing Address	The mailing address. This is populated automatically by content sync, do not change.	500 Characters	Plain Text	No	No
Floor	The floor. This is populated automatically by content sync, do not change.	50 Characters	Plain Text	No	No
Suite	The Suite. This is populated automatically by content sync, do not change.	50 Characters	Plain Text	No	No
Phone	The phone number. This is populated automatically by content sync, do not change.	150 Characters	Plain Text	No	No
Type	Select type, this is used for filtering on the Department Listing. Choose from options: Academic Department, Administrative Office    , Center	N/A	Select Box (List: Department/Office Type)	No	No
College	Not currently used. This is populated automatically by content sync, do not change. Choose from options such as: Central, Coleman, Northeast, Northwest, HCC Online	N/A	Select Box (List: College)	No	No
College Plain	Plain text added as values in CSV do not match list. The college, this is used for filtering on the department listing and populated automatically by content sync, do not change.	500 Characters	Plain Text	No	No
Department ID	Internal Department ID. This is populated automatically by content sync, do not change.	80 Characters	Plain Text	No	No

Example

Departments have no standalone page, they are displayed in the Department Listing and using the Contact Section content type.