Staff Profile

Screenshot showing Staff Profile content in profile listing search.

Content Type Details

• ID: 277
• Name: Staff Profile
• Minimum user level: Contributor
• Compatible with page layouts: N/A

Guidance

• Content Creation: Staff Profiles are created and updated automatically daily overnight by the external content syncer tool. New Staff Profiles content is created as approved. Staff Profiles which are no longer in the CSV are automatically moved to the archive section Home » About Us » Contact Us » Profile Listing » Staff Profiles » Archive.
• Data Source: Currently data is pulled in from a CSV in the media library: Phone_Ext.csv media id: 2498 to section Home » About Us » Contact Us » Profile Listing » Staff Profiles, but this will be replaced with a live CSV. Please note when updating the file the file name must remain the same.
• Elements: The Staff Profile content type contains elements that are populated automatically by the content syncer and others that are populated manually in Terminalfour. If an automatically populated element is changed in Terminalfour this will be overwritten the next time the content syncer runs.

Manual update

To manually run the content syncer from Home > Content Integration > Tools > External Content Syncer for the Staff Profiles sync:

• Run a 'Data sync new & refresh' sync
• Once the 'Data sync new & refresh' sync is complete run a 'Data sync old status' sync

Please note that running a 'Clean & initial sync' will erase any elements which have been manually populated in Terminalfour.

 

Content Type Elements Details

Name	Description	Size	Type	Required	Conditionally Shown
Name	The Name Element	80 Characters	Plain Text	Yes	No
Emplid	Unique ID of the Staff Profile. This is populated automatically by content sync, do not change.	15 Characters	Plain Text	No	Yes
Salutation	Salutation before the name. This is populated automatically by content sync, do not change.	1000 Characters	Plain Text	No	No
First Name	The first name. This is populated automatically by content sync, do not change.	100 Characters	Plain Text	No	No
Last Name	The last name. This is populated automatically by content sync, do not change.	100 Characters	Plain Text	No	No
Job Title	The job title. This is populated automatically by content sync, do not change.	150 Characters	Plain Text	No	No
Email Address	The email address. This is populated automatically by content sync, do not change.	150 Characters	Plain Text	No	No
Business Phone	The Phone number. This is populated automatically by content sync, do not change.	150 Characters	Plain Text	No	No
Mail Code	The mail code. This is populated automatically by content sync, do not change.	10 Characters	Plain Text	No	No
College Name	The college, this is used for filtering on the profile listing. This is populated automatically by content sync, do not change. Choose from options such as: Central, Coleman, Northeast, Northwest, HCC Online	N/A	Select Box (List: College)	No	No
Faculty/Staff	Select whether profile is faculty or staff, this is used for filtering on the profile listing Choose from options: Faculty, Staff	N/A	Select Box (List: Profile Type)	No	No
Department Name	Not currently used. This is populated automatically by content sync, do not change. Choose from options: Commercial Truck Driving, Workforce Instruction, College Operations	N/A	Select Box (List: Academic Department)	No	No
Departments	Plain text added as values in CSV do not match list and some have multiple departments. This is used for filtering on the profile listing and populated automatically by content sync, do not change.	500 Characters	Plain Text	No	No
Administrative Office	Add the administrative office. Used for the department filter if there is no Department matching the department ID. Choose from options: Administrative Office A, Administrative Office B	N/A	Select Box (List: Administrative Office)	No	No
Campus	Not currently used. This is populated automatically by content sync, do not change. Choose from options: Central, South, Coleman, Stafford Campus	N/A	Select Box (List: Campus)	No	No
Campus Plain	Plain text added as values in CSV do not match list. The campus, this is used for filtering on the profile listing and populated automatically by content sync, do not change.	500 Characters	Plain Text	No	No
Department ID	Department ID, used to determine whether to use the value from Departments or Administrative Office for the department filter on the profile listing	80 Characters	Plain Text	No	No

Example

Staff Profiles have no standalone page, they are displayed in the Profile Listingde and using the Contact Section content type.